Effective Virtual Board Meetings

In-person board meetings offer more opportunities for conversations and non-verbal cues which aren’t able to be replicated in a virtual environment. With a little planning and effort, nonprofits can ensure efficient meeting dynamics even when switching to an online format.

The adoption of best practices proven to work allows virtual board meetings to be as productive as meetings in person. To ensure that your meetings are productive and engaging be sure to consider the following guidelines:

Comprehensive Preparation

Virtual meetings require more thorough preparation than in-person sessions. Directors should receive an agenda that clearly defines the topics for discussion as well as the time limit for each. This will allow them to study any necessary information and to prepare questions or suggestions prior to the meeting.

Share Meeting Materials Early

It’s easy for people to lose their focus in a virtual conference when you are able to easily check your social media or your email. Make it a point to provide all important meeting materials, information, and documents at least a week before the session. This will ensure that participants don’t getting bored during meetings and will allow them to have more time to take part in discussions and take decisions.

Use a virtual board management software platform, such as OnBoard, to give your board members access to all necessary items and resources ahead of the meeting. This way, you can avoid the common distractions caused by technical issues and connectivity problems that can delay or disrupt meetings. To avoid these issues make sure you ask your board management software provider to test all equipment and connections for each participant prior to the meeting.

https://seboardroom.com/helpful-tips-on-how-to-run-an-effective-virtual-board-meeting